Staff Sync Functionality

Foxbright offers three options for syncing staff information from 3rd party applications to the Foxbright CMS

Sync Options:

Using Secure FTP, a CSV file can be uploaded to a folder on the web server with the staff updates. The CSV file can be customized to what staff information you can provide. Foxbright will automatically look for a new CSV file every night and will sync your staff.

With this option, Foxbright will access your LDAP/AD server nightly. Using custom User Search Contexts, Staff will be added, updated and removed from you staff listings. The sync will be customized to use specific fields in your LDAP directory to map to the CMS fields.

Foxbright has found with LDAP/AD sync, some data cleanup or modification may be required prior to implementation. For example, the LDAP/AD information  may not have "web friendly" building names, departments and position for the staff. 

This option is available to self-hosted clients.  With this option, you will create a table with updated staff information that the Foxbright CMS has access to read.  From the information, the sync tool will add, update and remove staff from your staff listings. The sync can be scheduled to run nightly at any time specified by you.

How It Works

With any of the options, Foxbright can customize the "rules" of what happens during sync:

  • The email address is used to "match" existing staff
  • If the staff member is found in the CMS, the data is updated: phone, building, department, title/position
  • If the staff member is not found in the CMS, the staff member is added and is set to show in the Staff Listings.  You can customize whether the new staff can login, the login type (LDAP, Google Sign On, etc.) and whether a teacher/staff page is automatically generated.  
  • If the staff member is in the CMS but not found in your data, the staff member is removed/deleted or can be "hidden".  Foxbright typically hides staff members that have a role other than "staff" and delete those with a role of "staff"

When adding and updating staff:

  • If the building does not exist, Foxbright can add or flag as an error.  Most organizations flag as an error.
  • If the department does not exist, Foxbright can add or flag as an error.  If you do not want random departments created, you would flag as an error.
  • If the title/position does not exist, Foxbright can add or flag as an error.  Usually the title/position is added.

Getting Started Form

Complete this form to provide Foxbright with the necessary configuration information to setup staff syncs to the CMS.  

What action(s) would you like to take with the auto sync function (select all that apply)?  (required)
Help for How would you like Buildings synced? If "Require Exact Match" is selected then the Building name in import sheet must match the names in Foxbright CMS exactly. If "Create New" is selected then if an exact match is not found a new Building name will be created in Foxbright CMS.
Help for How would you like Departments synced? If "Require Exact Match" is selected then the Department name in import sheet must match the names in Foxbright CMS exactly. If "Create New" is selected then if an exact match is not found a new Department name will be created in Foxbright CMS.
Help for How would you like Position synced? If "Require Exact Match" is selected then the Position name in import sheet must match the names in Foxbright CMS exactly. If "Create New" is selected then if an exact match is not found a new Position name will be created in Foxbright CMS.
Sample Staff File Help for Sample Staff File Please upload a sample staff file for Foxbright review. This should be a spreadsheet of the data that is available for the sync.
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What Foxbright Clients Say

- Bishop T.K. Gorman Catholic School "The new CMS is much improved and I'm impressed with you and your team. Everything I requested was completed to exact specifications and at a reasonable price. Great job."
- Madison County Schools, GA "Thanks to the entire Foxbright Team for the patience and help through the years. It has been a good working relationship, and I'm sure it will continue to be so."
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- Walled Lake Consolidated School District "We interviewed a number of providers to find the best fit for the district. The clear winner was Foxbright. Our switch, transition and change to Foxbright was smooth. Foxbright was responsive, strategic and timely in the plan to make the change."
- Blissfield Community Schools "We have used Foxbright for almost 9 years now and have had a great working relationship with them. Responses are always quick and courteous."
- Saline Schools "When any issue comes up, the Foxbright support team is only an email or phone call away. They always respond very quickly to the issues which wasn't our experience with our last website vendor."
- Kent ISD “Foxbright is a technology company that knows how to communicate, rather than a communication company that dabbles in technology.”
- Wayland Union Schools "Our experience in working with Foxbright to create the new website was wonderful from start to finish. We finished the project under schedule and our parents, staff and community are happy with the new site."
- Byron Center Public Schools "We are very happy with this organization. They are great to work with! Sharp group of professionals and always helpful."
- Grosse Ile Township Schools “Foxbright gave us excellent guidance on putting together a website that works well, is easy to update, projects a highly professional image, and enables us to tout the benefits of Grosse Ile living.”
- Mona Shores Public Schools “Before we partnered with Foxbright, our website was home grown, and it showed.”
- Blissfield Community Schools "We recently did a redesign of our website and we are so pleased with the new web interface. Their interface is easy to use and intuitive. Foxbright continues to keep up with the trends and over the past 9 years there have been many new features and functions."
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- St. Clair County RESA “We wanted a site that had a professional, corporate-style design and was easy for visitors to navigate. Foxbright delivered on all of those requirements very well.”
- Walled Lake Consolidated School District "Our switch, transition and change to Foxbright was smooth. Foxbright was responsive, strategic and timely in the plan to make the change."
- Huron Valley Schools "We are another very satisfied customer!"